Nomination Instructions

Instructions for Submitting Leadership Nominations

Consideration for leadership positions should be based on valuable service to ASEF or contributions to the field of cardiovascular ultrasound. Candidates must also understand and support the strategic goals of the foundation and broadly represent the ASE membership. All active members are eligible for nomination for most of the open positions, including Chair. While candidates can actively seek support for their candidacy, candidates are not self-nominated, they must have at minimum a nomination letter and ideally additional letters of support put forward by other active ASE members.

Conflict of Interest Form

Volunteer Code of Conduct

Candidate Self-Assessment

Nominator's Responsibilities

Submit a letter of nomination outlining candidate’s leadership skills to ASEF and provide a copy of candidate’s CV. Active members may nominate one candidate per open position. Letters should be addressed to the Nominations Committee Chair Benjamin Eidem, MD, FASE, preferably on letterhead, with a signature. (See Guidelines for Letters at bottom of this page). These letters should include:

your assessment of the candidate’s attributes that qualify them as a role model in the field of CV ultrasound

your assessment of the candidate’s unique qualifications that qualify them as an exceptional candidate for the position

examples of the candidate’s attributes that foster the mission and goals of the ASEF

Solicit additional letters of support for nomination. These letters of support may be submitted separately to the Nominations Committee (send to [email protected]).  ASEF Board candidates may have 2-3 letters of support.  ASEF Chair candidates may have up to 5 letters of support.

Members can provide supporting letters for more than one candidate. If a member is writing to support more than one candidate, the letters must highlight the differences in the candidates; otherwise, the letters take away the weight of the recommendations for both candidates.

Members of the Nominations Committee cannot write letters of nomination or support. Nominees are restricted from contacting or lobbying members of the Nominations Committee other than by asking questions about the process.

Candidate's Responsibilities

To assist in your nomination please complete the following:

Complete the Self-Assessment Application

Submit a copy of a current and accurate CV before August 30, 2025. Please include any certifications in the medical field, particularly related to echocardiography.

Submit a one page vision statement which includes your level of interest, expertise, areas of interest, how your time will be made available and how you would contribute to ASEF achieving its goals. This statement must be received by August 30, 2025. This will minimally include:

- your attributes that qualify you as a role model in the field of CV ultrasound

- your unique qualifications that qualify you as an exceptional candidate for this position

- your vision to further ASEF’s strategic plan

Review and submit the online ASE Conflict of Interest/Disclosure form. Candidates will be required to submit a COI form.  Please be sure to read the complete COI policy before submitting the form.
All nominees will be subject to a social media screening process from a third-party vendor to assure that you have abided with ASE’s ethics policy and core values before being considered.

Guideline for Letters

Letters of Nominations and Support

Members can provide supporting letters for more than one candidate. If a member is writing to support more than one candidate for the same position, the letters must highlight the differences in the candidates; otherwise, the letters take away the weight of the recommendations for both candidates.  Note: You should be aware that no matter how you write the letter, the committee may believe you are ranking them. If you mean to do so, it is best to state explicitly.

Each candidate may only have one of their required letters of support come from a member of the Executive Committee.

ASEF Chair nominations may have 2 – 5 letters of support.

All other ASEF Board nominations may have 2 – 3 letters of support.

The ideal nomination letter will:

Be addressed to the Nomination Committee Chair Benjamin Eidem, MD, FASE, preferably on letterhead, with a signature (electronic submission is required).
State the full name of the candidate, the position they are being nominated for and whether this is the primary nomination letter or a supporting letter.
State the qualifications of the nominating or supporting author (simple “long time member of ASE” or “previous chair/member of the XXX committee” is all that is required)
State how the author knows the applicant – do you work with them, train them, served on committees with them, etc.
Acknowledge from letter author, they have reviewed the requirements for the position and verify the candidate meets the criteria (see Open Positions & Criteria).
Review the following areas of strengths and/or weakness: Respect in the profession, are they strategic thinkers, will they have time to serve, are they effective leaders or potential leaders, committed to ASEF’s organizational goals, can broadly represent the ASE membership. This is the content of the letter which should contain examples to support the opinions of the author reviewing the candidate’s activities etc. This would be the section to highlight special attributes, awards etc.
The ending statement should contain a description of how strongly the author supports the nomination.

Please remember that the nomination process is confidential, and you should avoid discussions with others regarding who is nominated for which position.

Timetable for Nominations Process

Call for Nominations: June 16 – August 30, 2025
August 30, 2025: Deadline for candidates to submit all materials required

November 2025: Candidates approved by ASE’s Board of Directors

January 1, 2026: Board term begins

The Deadline for Submission of Nominations and Candidate Materials is August 30, 2025.

There will be no exceptions to this deadline.

Letters of nomination and support for all ASEF positions should be addressed to: Nominations Committee Chair Benjamin Eidem, MD, FASE

Letters should be sent electronically to Suzanne Morris at [email protected]