Nomination Instructions - Executive Committee

Recognition for Service

In honor of their achievements, those elected to the ASE Board Positions receive:

A seat at the table for guiding the society’s direction.
Complimentary registration to the ASE Scientific Sessions
Recognition at ASE’s annual business meeting/plenary session
Acknowledgement in ASE’s journal JASE and on ASE’s website.
Recognition in press releases to local and national outlets
Sonographer travel stipend for Scientific Sessions
Supported travel to Board retreats

Time Committement for ASE Executive Committee Members

Executive Committee Conference Calls – 2 hour calls twice a month (dates and times set)

February Board of Directors Retreat (2 day event) in person
IRT Thinktank (usually a 2 day event)
New Board Member Orientation (virtual meeting)
June Board Meeting at ASE Scientific Sessions
IRT Partner Meetings at the Scientific Sessions (usually 3-4 face-to-face)
November Board Retreat (2 day event) in person
Joint Board of Directors/Executive Committee Conference Calls- Held twice a year
Required review and voting on ASE Guidelines (5-10 times per year)
Participation in any specially called Executive/Board meeting
Participation in ASE Foundation Fundraising Activities including being a donor
Participation in ASE Social Media Activities
Actively involved in annual business meetings and networking events (held during Scientific Sessions)
Work as an ASE Ambassador (actively recruit Members, Leadership Academy and Board candidates)

ASE will cover travel, lodging and meal reimbursement to attend the Board retreats (2). All other meeting travel is not covered. Sonographers receive travel stipend to Scientific Sessions.

Instructions for Submitting Leadership Nominations

Consideration for leadership positions should be based on valuable service to ASE or contributions to the field of cardiovascular ultrasound. Candidates must also understand and support the strategic goals of the society and broadly represent the ASE membership. All active members* are eligible for nomination for most of the open positions, including the ladder to presidency. While candidates can actively seek support for their candidacy, candidates are not self-nominated, they must have at minimum a nomination letter and ideally additional letters of support put forward by other active ASE members.

*Members who work for industry are not eligible to serve on the ASE Board of Directors, Council Steering Committees, or Committees.

Conflict of Interest Form

Volunteer Code of Conduct

Candidate Self-Assessment

Nominator's Responsibilities

Submit a letter of nomination outlining candidate’s leadership skills to ASE and provide a copy of candidate’s CV. Active members may nominate one candidate per open position. Letters should be addressed to the Nominations Committee Chair Benjamin Eidem, MD, FASE, preferably on letterhead, with a signature. (See Guidelines for Letters at bottom of this page). These letters should include:

your assessment of the candidate’s attributes that qualify them as a role model in the field of CV ultrasound

your assessment of the candidate’s unique qualifications that qualify them as an exceptional candidate for the position

examples of the candidate’s attributes that foster the mission and goals of the ASE.

Solicit additional letters of support for nomination. These letters of support may be submitted separately to the Nominations Committee (send to Suzanne Morris).  ASE Board candidates may have 2-3 letters of support.  ASE Vice President candidates may have up to 5 letters of support.

Members can provide supporting letters for more than one candidate. If a member is writing to support more than one candidate, the letters must highlight the differences in the candidates; otherwise, the letters take away the weight of the recommendations for both candidates.

Members of the Nominations Committee cannot write letters of nomination or support. Nominees are restricted from contacting or lobbying members of the Nominations Committee other than by asking questions about the process.

Members of the Executive Committee are not permitted to make nominations for candidates seeking executive level positions. A Member of the Executive Committee may write a letter of support for a candidate seeking an executive level position; however, no candidate may have more than one (1) of the required supporting letters come from Executive Committee members.

Candidate's Responsibilities

To assist in your nomination please complete the following:

Complete the Self-Assessment. The ASE Leadership Candidate Self Assessment is an overview of the candidates nomination. The assessment reviews criteria for each open position, reviews candidates strengths, leadership experience, as well as leadership style. The assessment concludes with attestation to ASE’s core values and ethics. Please plan for 30-45 minutes to complete the assessment.

Submit a copy of a current (within 3 years) and accurate CV before November 30, 2025. Please include any certifications in the medical field, particularly related to echocardiography.

Submit a one to two page vision statement which includes your level of interest, expertise, areas of interest, how your time will be made available and how you would contribute to ASE achieving its goals. This statement must be received by November 30, 2025. This will minimally include:

- your attributes that qualify you as a role model in the field of CV ultrasound

- your unique qualifications that qualify you as an exceptional candidate for this position

- your vision to further ASE’s strategic plan

Review and submit the online ASE Conflict of Interest/Disclosure form. Candidates will be required to submit a COI form.  Please be sure to read the complete COI policy before submitting the form.
All nominees will be subject to a social media screening process from a third-party vendor to assure that you have abided with ASE’s ethics policy and core values before being considered.

Guideline for Letters

Letters of Nominations and Support

Members can provide supporting letters for more than one candidate. If a member is writing to support more than one candidate for the same position, the letters must highlight the differences in the candidates; otherwise, the letters take away the weight of the recommendations for both candidates.  Note: You should be aware that no matter how you write the letter, the committee may believe you are ranking them. If you mean to do so, it is best to state explicitly.
Members of ASE’s Executive Committee are not permitted to nominate candidates for executive level positions.
Each candidate may only have one of their letters of support come from a member of the Executive Committee.
Vice President nominations may up to 5 letters of support.
All other Executive Committee nominations may have 2 – 3 letters of support.
Nomination Committee likes to see a mix of letters from within and outside the nominees institution.

The ideal nomination letter will:

Be addressed to the Nomination Committee Chair Benjamin Eidem, MD, FASE, preferably on letterhead, with a signature (electronic submission is required).
State the full name of the candidate, the position they are being nominated for and whether this is the primary nomination letter or a supporting letter.
State the qualifications of the nominating or supporting letter author (simple “long time member of ASE” or “previous chair/member of the XXX committee” is all that is required)
State how the author knows the applicant – do you work with them, train them, served on committees with them, etc.
Acknowledge from letter author, they have reviewed the requirements for the position and verify the candidate meets the criteria (see Open Positions & Criteria).
Review the following areas of strengths and/or weakness: Respect in the profession, are they strategic thinkers, will they have time to serve, are they effective leaders or potential leaders, committed to ASE's organizational goals, can broadly represent the ASE membership. This is the content of the letter which should contain examples to support the opinions of the author reviewing the candidate’s activities etc. This would be the section to highlight special attributes, awards etc.
The ending statement should contain a description of how strongly the author supports the nomination.

For Vice President Candidates please also include the following:

Include your assessment of the candidate’s attributes that qualify them as a role model in the field of CV ultrasound.
Include your assessment of the candidate’s unique qualifications as an exceptional candidate for the position
How will the candidate’s attributes foster the mission and goals of the ASE?

Please remember that the nomination process is confidential and you should avoid discussions with others in regards to who is nominated for which position.
THE DEADLINE FOR SUBMISSION OF NOMINATIONS AND CANDIDATE MATERIALS IS November 30, 2025.

Please remember that the nomination process is confidential, and you should avoid discussions with others regarding who is nominated for which position.

"Being an ASE Board member provided the ability to deeply understand the inner workings of ASE, the overall mission and vision, opportunities and threats, and to be an active part of guiding these processes. In particular, being able to work on the strategic plan was a privilege. I was honored to get to work with and know better the other Directors and the two Presidents we worked with, as well as the amazing ASE staff." Recent Board Member

Timetable for Nominations Process

Call for Nominations: October 1 – November 30, 2025
November 30, 2025: Deadline for candidates to submit all materials required (no exceptions)
January/February 2026: Review of Candidates
February 2026: Candidates approved by ASE’s Board of Directors
March/April 2025: Ballot to membership for vote (45 days)
May 2026: Board Orientation and Press Release Notification
June 2026: Election at June Board Meeting
July 1, 2026: ASE Board Membership Begins

The Deadline for Submission of Nominations and Candidate Materials is November 30, 2025.

There will be no exceptions to this deadline.

Letters of nomination and support for all ASE positions should be addressed to: Nominations Committee Chair Benjamin Eidem, MD, FASE

Letters should be sent electronically to Suzanne Morris.

Nomination Instructions – Executive Committee