ASE Live Course COVID-19 Statement

Updated: Apr 29, 2022 @ 12:07 pm

This Statement is based on Centers for Disease and Control (CDC) guidance and will continue to evolve as the COVID-19 situation changes.  

ASE requires all participants (including attendees, faculty, and vendors) to be fully vaccinated in order to gain entry to any ASE in-person course. Conference participants are considered fully vaccinated two weeks after receiving the appropriate dosing of the coronavirus vaccine of choice. The list of accepted vaccinations is below.

Participants will be asked to show proof of full vaccination in order to receive a badge at event check-in; badges are required to attend any in-person course activities. Face masks are highly recommended when inside for all participants at all ASE in-person courses.

Participants who cannot meet the requirements in this Statement, or are unable to attend an event due to travel restrictions, are encouraged to register for the course virtually.

Providing Proof of Vaccination

The following are two (2) acceptable ways to show proof of full vaccination status at event check-in:

  1. Vaccination status with a digital vaccination card – visit https://clear.app.link/SITP to download the CLEAR Mobile App and follow the instructions to create your digital vaccination card.
  2. Vaccination status with your vaccination card – show the vaccination card that was issued to you at the time of your vaccine, either a HARD COPY or a DIGITAL COPY of the front and back of the card.

Accepted Vaccinations

ASE will accept the following FDA-approved vaccines or WHO authorized vaccines, which include:

**Attendees are not required to create a Health Pass through CLEAR. Uploading a digital vaccination card through CLEAR to present at event check-in will suffice.

ASE is providing the following in partnership with the conference Convention Center and/or hotel(s):

  • Hand sanitizer stations positioned throughout the meeting space.
  • Disposable face coverings for anyone needing one. Attendees are encouraged to bring their own mask, provided it follows the CDC’s guidelines for wearing masks.
  • Signage to reinforce social distancing and other safety reminders.

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death.  By registering for and traveling to any ASE in-person course, you (and any guests you bring) voluntarily assume all risks related to potential or actual exposure to COVID-19. ASE is not responsible for any COVID-19 related expenses that could be incurred by any participants and/or your guests when traveling to any ASE in-person course (including, but not limited to: extended hotel stays due to quarantine, hospital visits and bills, and other direct medical costs).

Onsite COVID-19 Testing

ASE will have rapid antigen COVID-19 tests available for attendees who wish to take one. Please visit the ASE Health & Safety Checkpoint area to obtain a test. It is strongly recommended to test in advance prior to attending any ASE in-person course to help minimize exposure. It is not guaranteed that these rapid antigen COVID-19 tests will be accepted for international travel, please check these requirements prior to travel.

As a participant, we also ask you to practice the following guidelines:

Before Leaving Home

  • Be fully vaccinated at least two (2) weeks prior to arriving at the event.
  • Follow relevant guidance provided by the Centers for Disease and Control (CDC)World Health Organization (WHO), and/or your local health authority.
  • Adhere to government issued travel restrictions and requirements issued by the region you will be travelling to and the region you are travelling from.
  • Evaluate your own health and that of people you are in close contact with; contact the ASE Meetings Department if you have concerns.
  • Stay home if you feel sick and/or are running a fever or experiencing other COVID-19 symptoms.

On-site During the Event 

  • Wearing a face mask while inside the meeting area is highly recommended. Be sure to reference the CDC’s site for how to properly wear your face mask. ASE encourages all participants to continue wearing a face mask even when not attending course functions.
  • Whether during the meeting or off-site, continue to follow guidance from the CDC, WHO and the local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol. Avoid touching eyes, nose and mouth with unwashed hands.
  • Cover your nose/mouth when coughing or sneezing. Throw used tissues in trash.
  • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Social distancing when possible

Post-Event

Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 10 days after returning home, please contact the ASE Senior Director of Meetings, Jaclyn Levine, directly at JLevine@ASEcho.org. ASE will be required to abide by hotel policies which may require sharing name and contact information of the person who tested positive.