Is it safe to attend Echo Hawaii?

This Statement is based on the Centers for Disease and Control (CDC) guidance. It will continue to evolve as the COVID-19 situation changes. The full ASE Live Course COVID-19 Statement can be found here.

ASE strongly encourages all participants (including attendees, faculty, and vendors) to be up-to-date on COVID-19 vaccinations, but proof of vaccination is not required to attend an ASE in-person course in 2023. 

ASE strongly encourages all attendees, faculty, and vendors to wear a face mask at indoor events when not actively eating or drinking. ASE will not require masking for outside events/functions.

ASE is providing the following in partnership with the conference Convention Center and/or hotel(s):

  • Hand sanitizer stations positioned throughout the meeting space.
  • Disposable face coverings for anyone needing one. Attendees are encouraged to bring their own mask, provided it follows the CDC’s guidelines for wearing masks.

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death.  By registering for and traveling to any ASE in-person course, you (and any guests you bring) voluntarily assume all risks related to potential or actual exposure to COVID-19. ASE is not responsible for any COVID-19 related expenses that could be incurred by any participants and/or your guests when traveling to any ASE in-person course (including, but not limited to extended hotel stays due to quarantine, hospital visits and bills, and other direct medical costs).

Onsite COVID-19 Testing

ASE will have rapid antigen COVID-19 tests available for attendees who wish to take one. It is strongly recommended to test in advance prior to attending any ASE in-person course to help minimize exposure. It is not guaranteed that these rapid antigen COVID-19 tests will be accepted for international travel, please check these requirements prior to travel.

Can I bring family or friends with me?

Yes, family and friends are welcome to join you at the resort.  As a reminder, Echo Hawaii meetings and meal functions are for registered attendees only. If you book multiple rooms, please use the attendee’s name on each reservation to avoid confusion.  Reservations without an accompanying conference registration are subject to being released.   

Are meals included in the registration fee?

ASE will provide breakfast and coffee breaks for all registered attendees of the main conference Monday through Friday next to the Hapuna Ballroom.  All other meals are on your own.  The Westin Hapuna Beach Resort and the Mauna Kea Resort offer a variety of dining options.
Click here for more information.  

How can I claim CME credits?

Information on claiming CME credits will be available onsite during the in-person course. 

What is the Echo Hawaii Course Cancellation Policy?

ASE hopes that everyone who registers for the course will be able to attend, however, we understand extenuating circumstances do occur. All requests for cancellation must be submitted in writing to Registrar@ASEcho.org. ASE’s Cancellation and Refund Policy is the following:

  • Cancellation requests received on or before December 16, 2022, will receive refund, less a $100 administrative fee.
  • Cancellations received between December 17, 2022, and January 8, 2023, will receive a refund of 50% of their registration fee.
  • Cancellations received on or after January 9, 2023, or no-shows will not be refunded.

Learn more about the cancellation policies for Echo Hawaii here. 

What is the deadline to register for Echo Hawaii?

Early registration rates will expire on December 16, 2022. Register before this date to save $100. On-site registration will only be available if space permits and the price will increase an additional $125. Registration will close completely on January 20, 2023.  Click here to register.

Do I have to pay for parking at my accommodation?

Complimentary parking will be provided by ASE for all Echo Hawaii attendees.

How will the recent eruption of the Mauna Loa volcano affect Echo Hawaii?

ASE is monitoring the news around the recent eruption of the Mauna Loa volcano on the Big Island. At this time, Echo Hawaii is still expected to be held in-person at the Westin Hapuna Beach Resort, January 16-20, 2023. Kohala Coast, where our meeting will be held, is upwind and one of the safest places on the Big Island. The Mauna Loa volcano is located 40 miles away from the Westin Hapuna Beach Resort. You can follow updates regarding the Mauna Loa volcano eruption here 

I have more questions. Who can I contact?

Should you have additional questions, please fill out a Help Desk ticket.